Clifden Arts Festival Archive@UCD: Building a Digital Archive...more
Building a Digital Archive - What's Involved
Creating this digital archive is time consuming, detail orientated, and requires commitment and dedication. As many festival events are filmed as possible. Here are some of the activities involved:
Before the festival :
Preparatory meetings/ talks; Placing technical equipment in festival venues; Checking projectors, etc.; Setting up infrastructure (notebooks / NAS server / backup); Installing projector in festival gallery window; Creating slides with event notes for this projection based on annual programme; Further communication with various participants, photographers, Connemara radio, etc.
During the festival:
Before each event: Seek artists permission to film/photograph event and include in archive; Setup/preparation of film camera, still camera and audio recorders. Capture additional photos of artists (group photos, book signings etc.).
After last event (about midnight): Download files from film / photo cameras / audio recorders to hard disk; Check data for consistency; Distribute files to folders within temporary structure; Coarse visual inspection of data with an image viewer to assess image quality and identify camera-related errors; Backup files to other devices (HDD / NAS); visual inspection of cameras / lenses; Format memory cards; Charge batteries / reserve batteries; collect ‘Best of the Day’ pictures to integrate into daily slideshow and last slide show in Foyles Hotel during final "one for the road" event on last Sunday afternoon.
Building a Digital Archive
Visit festival locations, meet participants; Communicate with other photographers; Install projectors etc. for other events, changing day -to -day projection slides; Select and transfer photos to press / PR agency.
After the festival:
Meet participants; Collect, archive and backup materials; Collect pictures from photographers; Take audio files provided by Connemara Community Radio; Create final folder structure; Move photos into appropriate folders; Rename all files; Continuous verification of consistency and completeness; Copy preliminary result of unedited media in final folder structure; renamed backup filenames to several HDD / NAS, secure on 3-4 security HDD which remain in Clifden.
Over the winter months:
Evaluate, sort and final processing of photographs, film editing, backing up content in various formats, distributing to archives; Send photos / footage after completion to artists; Distribute files to different locations / HDD / NAS; After 6 months all copies on consistency checker (bitwise comparison); All other works.
- Last Updated: Oct 5, 2020 6:19 PM
- URL: https://libguides.ucd.ie/clifdenarchive
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